DataView RMS is our feature product designed to create a paperless office environment, for your company. This allows you to reduce your overhead costs by requiring less paper, storage space and time needed to manage documents. DataView is also set up like a traditional filing cabinet or filing system, making it easy for the end user to understand. It is the fastest and most efficient way to scan, file, store, and retrieve your documents electronically.
Some of DataView's benefits include:
- Years of development and user feedback make the DataView scan interface intuitive and reliable
- Automated indexing leverages technology to reduce keystrokes and human error during the filing process.
- Proven database and interface design provide virtually instant results for look-ups, even across one billion plus documents.
- Secured access to your documents so they are only viewable to specific groups or people.
The package consists of software that is installed on a centralized server. This software, also referred to as the DataView Cabinet, is the back-end of the system. It manages all the documents and database indexing information. DataView electronically stores documents of various file formats, such as .doc, .xls, .jpeg, .pdf, .tiff, etc.
Automated processes can be setup on the server, or remotely, to create folders and import documents that are electronically generated. This eliminates the need for manual indexing of documents that can be sent directly to the system electronically.
The server also includes a secure, time-stamped audit trail that enables authorized users to view all past versions of your electronic records. Users have no means of bypassing or modifying the audit trail.
DataView was also designed to grow with your organization, to "scale up" by adding additional storage and/or workstations as usage increases.
DataView is easily learned within minutes of logging into the cabinet. It has an intuitive user interface and, along with our training staff, can be learned and mastered in typically the first training session!